Policy on the Protection of Privacy and Personal Information

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Preamble:

Recognizing the fundamental right to privacy and the importance of safeguarding personal information, Canadian Future Party is committed to protecting the privacy of its members, volunteers, donors, and supporters. This policy outlines the party's commitment to
responsible data management, ensuring the confidentiality, integrity, and security of personal information collected and processed by the party.

 

Policy Statement:

1. Collection of Personal Information:

1.1. Purpose: Canadian Future Party shall collect personal information solely for the purposes of party-related activities, including membership management, event organization, fundraising, and communication with party members and supporters.

1.2. Consent: The party shall obtain explicit consent from individuals before collecting their personal information, clearly outlining the purposes for which the information will be used.

1.3. Minimization: Canadian Future Party shall collect only the information necessary for the intended purpose, ensuring data minimization and limiting the scope of personal data collected.

1.4 How information is collected: Some information is provided to the Party directly by Elections Canada such as a list of electors that include names and addresses. We also collect information from publicly available data sources.

 

We also obtain other information that Canadians choose to give us. This may occur in a variety of ways, including:

When visiting our website for the purpose of becoming involved with the Party as a member, volunteer, or donor including by filling in a registration form.
When subscribing to our communications, such as email updates or text message alerts.
When registering for an event or at a Party convention.
When completing any other form on a Party website, including online petitions and policy proposals.

1.5 Information collected: The information we collect may include: Contact and identification information, such as your name, address, telephone numbers, age if you are not yet of voting age, citizenship or permanent resident status, e-mail address and social media contacts.

Donation information such as date, frequency, and amount of your donation.

 

Financial information that we need to process donations, membership fees or event fees e.g. payment methods and preferences, billing information (e.g. credit card number and expiry date).

Information Canadians share about their voting preferences or issues that they have communicated to us about.

2. Use and Disclosure of Personal Information:

2.1. Internal Use: Personal information collected by Canadian Future Party shall be used exclusively for internal party activities and communications, respecting the privacy preferences of party members.

2.2. Third Parties: Canadian Future Party shall not disclose personal information to third parties without the explicit consent of the individuals, except when required by law or for essential party operations (e.g., payment processors for donations).

2.3. Sensitive Information: The party shall exercise extra caution and seek explicit consent when processing sensitive personal information, such as health-related data or political beliefs.

3. Data Security and Integrity:

3.1. Data Security Measures: Canadian Future Party shall implement appropriate technical and organizational measures to protect personal information from unauthorized access, disclosure, alteration, and destruction. This includes ensuring data is only shared within
party email and database systems or encrypted keys in electronic forms. Paper copies will be stored securely in locked cabinets and transported in secured envelopes or folders.

Data access will only be given to individuals: on a need to know basis, after privacy training and after signing an oath to protect the data.

 

The Canadian Future Party takes the threats of cyberattacks and data breaches seriously and will ensure all data systems and storage are reviewed by cyber experts to minimize vulnerability. Training will also be given on electronic data protection.

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3.2. Data Integrity: The party shall take measures to ensure the accuracy and reliability of personal information, allowing individuals to update their information and rectify inaccuracies.

4. Transparency and Accountability:

4.1. Transparency: Canadian Future Party shall be transparent about its data collection practices, informing individuals about how their information will be used, stored, and protected.

 

4.2. Accountability: The party shall designate a responsible party for overseeing data protection efforts, ensuring compliance with this policy, applicable laws, and regulations.

5. Data Retention and Disposal:

5.1. Retention Period: Canadian Future Party shall retain personal information only for the duration necessary to fulfill the purposes for which it was collected, and shall securely dispose of information that is no longer required.

5.2. Secure Disposal: Personal information that is no longer needed shall be securely deleted, shredded, or otherwise irreversibly anonymized to prevent unauthorized access.

6. Compliance and Training:

6.1. Compliance: Canadian Future Party shall comply with all applicable privacy laws and regulations, staying informed about legal requirements and best practices for data protection.

6.2. Training: Party staff and volunteers shall receive regular training on privacy policies and procedures to ensure a consistent understanding and implementation of privacy practices within the organization.

6.3 Online data: When visiting any party website your privacy is respected. Data collected such as IP addresses, date and location is safeguarded in accordance with Canadian Privacy law. This information is used only to optimize the performance and content of the
website.

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Conclusion:
By adopting this policy, Canadian Future Party reaffirms its commitment to protecting the privacy and personal information of its members and supporters. This policy ensures that the party conducts its activities in a manner that respects individual privacy rights,
fostering trust and confidence among its constituents. Through responsible data management, Canadian Future Party strives to maintain the highest standards of privacy protection in all its interactions with the public and its members. If you have any questions regarding the privacy policy, please reach out to Jasmine Kranat at jasmine@kranat.com.